Company Overview:
At Gaditek, our talent is not just exceptional - it's world-class! Our unstoppable team of 800+ employees is the best and the brightest, driving innovation across 7 Global SaaS Brands in 6 hottest industries, including Cyber Security, Digital Media, Managed Cloud, Affiliate Marketing, E-Commerce, Web.3.0, and Venture Building as a Service.
Our team is made up of dreamers, doers, and all-around rockstars who are committed to making a difference. As a result, we’re among the best companies to work for, with a plethora of benefits and an amazing culture.
Overview of the role:
We are seeking a highly organized, proactive, and adaptable Executive Assistant to support the Executive Committee of a group of companies. The Executive Committee is composed of three senior leaders, collectively responsible for the strategic direction and operations of the group. The Executive Assistant will play a critical role in managing their day-to-day activities by prioritizing the activities base on criticality and sensitivity, ensuring smooth communication, and handling various high-level administrative tasks.
What you will be expected to perform:
Administrative Support
- Provide comprehensive administrative support to the Executive Committee, managing calendars, scheduling meetings, and coordinating travel logistics.
- Prepare and organize materials for meetings, including agendas, presentations, reports, and follow-up action items.
- Handle confidential information with discretion and maintain a high level of professionalism in all communications.
Committee Coordination
- Serve as the point of contact for internal and external stakeholders interacting with the Executive Committee, ensuring efficient communication.
- Coordinate the activities of the Executive Committee, ensuring that priorities and deadlines are aligned across the group of companies.
- Organize and document meetings, distributing minutes and tracking action items for follow-up across multiple teams and executives.
Project Management
- Assist with the management and coordination of key strategic initiatives led by the Executive Committee, including follow-up on deliverables and timelines.
- Act as the liaison between the Executive Committee and different departments within the group of companies to facilitate cross-functional collaboration.
Research and Analysis
- Conduct research on various business topics, market trends, and competitors to assist the Executive Committee with strategic decision-making.
- Provide executive summaries and briefings on key business initiatives, helping to streamline information gathering and synthesis.
Communication
- Draft and manage email correspondence, memos, and reports on behalf of the Executive Committee.
- Prepare high-quality presentations and materials for internal and external use, ensuring consistency in tone and brand messaging.
Confidentiality and Professionalism
- Handle sensitive information with the utmost confidentiality and discretion, ensuring that all communications, documents, and discussions are kept private and secure.
- Uphold a professional demeanor at all times, maintaining the integrity and trust of the Executive Committee.
- Ensure that all confidential documents and materials are properly stored and handled in accordance with company policies and data protection regulations.
Event Planning
- Coordinate executive events, such as board meetings, retreats, and company-wide announcements, ensuring seamless execution of all logistics.
- Plan and manage the logistics for company-wide or group-wide events in collaboration with other departments.
Qualifications and Requirements:
Experience: At least 5 years of experience in an executive assistant role supporting C-suite or senior leadership, preferably in a group of companies or complex organizational structure with a background in the Tech Industry.
Education: A Bachelor’s degree in Business Administration, Communications, or related fields is preferred.
Skills:
Strong organizational skills, with the ability to multitask and prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in office software (Microsoft Office, Google Workspace) and project management tools (Asana, Trello, etc.).
High level of confidentiality and discretion.
Strong problem-solving abilities and an eye for detail.
Adaptability to varying schedules, with the ability to accommodate work outside regular business hours when necessary.
Interpersonal Skills: Ability to work independently as well as with multiple stakeholders, manage competing priorities, and maintain a calm, professional demeanor under pressure.
You should be:
Proactive: Anticipates the needs of the Executive Committee and addresses them efficiently.
Detail-oriented: Keen attention to detail, especially in communication and documentation.
Collaborative: Able to work across departments and with external partners.
Adaptable: Able to navigate a fast-paced and evolving environment with multiple priorities.
Dimensions and Supplementary Information:
Job Dimensions
- Scope of Responsibility: Supports the Executive Committee, consisting of three senior leaders, in a group of companies with complex organizational needs, ensuring alignment across departments and high-level executive initiatives.
- Decision-Making Authority: Acts independently within defined policies to prioritize tasks and manage schedules, meetings, and project deliverables. Exercises discretion and judgment in handling confidential matters.
- Internal and External Interaction: Regular interaction with internal stakeholders at all levels of the organization, as well as external partners, clients, and vendors, representing the Executive Committee in all communications.
- Work Environment: Primarily office-based with occasional requirements to support off-site events or adapt to non-standard hours to meet the demands of the Executive Committee.
Supplementary Information
- Commitment to Confidentiality: Ensures the highest standards of confidentiality, handling sensitive information with care, and securely managing documents by company policies and data protection regulations.
- Adaptability and Flexibility: Must exhibit adaptability to fluctuating schedules, including potential work outside regular business hours, to accommodate the dynamic demands of the group of companies.
- Continuous Improvement: Expected to actively seek ways to improve processes and efficiencies within the administrative functions, suggesting improvements in scheduling, project management, and communications.
- Professional Development: The organization encourages the continuous growth of its employees, offering resources for professional development, including workshops, training in advanced administrative tools, and cross-functional collaboration opportunities.
What do we have to offer you?
Join Gaditek for an extraordinary work experience!
Fast-paced careers, competitive packages, comprehensive wellbeing programs, extensive
medical coverage, continuous learning opportunities, generous perks, and an exceptional
employee experience await you.
Embrace a fulfilling journey with us today!
